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Planned Prevenantive Maintenance surveys for commercial, industrial and residential blocks. For managing agents, committe members, chairs, residents and facility managers to consider.
If you are responsible for a residential block or a commercial property, planning for the future can save thousands in the long run. As a responsible party (an owner, tenant, agent, committee member or chairperson), demonstrating due diligence by planning ahead can head off conflicts. Planned maintenance plans can be the key to having a strategy on where money needs to be spent.
The maintenance of buildings is all too often reactionary. Dealing with problems when they get to a critical period, or when there no choice in matters. This can make the works more costly and impact the finances of those with a duty to pay.
Terminology varies, with a report being referred to as a condition report, planned preventantive maintenence (PPM) report, planned maintenance, life cycle replacement and stock condition survey.
In many instances the maintenance of buildings will fall within service charge provisions of leases. This imposes a contractual duty. There may be lease provisions to consider, or simply a desire to ensure a property does not loose value through disrepair.
Knowing what needs to be done in the future can help avoid emergency works, avoid disruption and make the best use of budgets, together with helping to set budgets and financial planning.
Dabinett can prepare planned maintenance programmes, typlicall ranging from 5 and 40 years. The period may be dictated by a client’s interest in a building, such as a lease period. For block management longer term plans are needed, where committees and agents need to consider a longer term strategy.
Longer periods can introduce greater uncertainty. The actual life expectancy of elements will vary with maintenance, harsh conditions, etc. However, the programming of works, and assessing costs, can be critical in budgeting for works, and assumptions can be made and explained. A condition report to programme for cyclical work, repair and replacement would form a crucial element of a service charge sinking fund.
There are some key aspects to consider in procuring reports. The PPM is completed by an independent company, with no ties to underaking works. The company hold appropriate qualifications. There is a governing professional body, setting standards by which to work, keeping the client first and foremost.
Dabinett have a great depth of experience, with planned maintenance instructions, having worked on individual properties through to large portfolios. Properties have ranged from industrial complexes, to small properties forming part of larger developments and individual properties belonging to institutions.
If you need advice on planned maintenance surveys or would like a quote please do not heistate to contact us.
